For Immediate Release July 7,2008
KRT Contact: Dennis E. Dawson, General Manager (304) 343-3840
New KVRTA Charter Bus Procedures
The new federal regulations (49 CFR Part 604) outline how KVRTA can respond to the community needs in regards to charter bus service has changed. The new regulations became effective on April 30, 2008:
If any person or group requests to charter a KVRTA bus the following steps will apply:
1. The individual/group requesting the charter will be either mailed; e-mailed or faxed the attached Charter Request Form to be completed.
2. When the Charter Request Form is returned to KVRTA
- KVRTA has 72 hours to forward the completed Charter Request Form to all Registered Private Charter Operators (RCP) that have signed up with FTA through their website to serve our area (as of April 30, 44 RCP’s have registered for our area, only two of those are within the state).
- Based on the amount of notice, the RCP has any where from 72 hours or up to two (2) weeks to respond to KVRTA saying they would like to be consider for the work or they do not wish to be considered for the work.
- If one of the registered RCP informs KVRTA that they are interested in performing the work KVRTA is prohibited from performing the charter. In that case the RCP will contact the individual/group that originally requested the charter to inform them of there charges and attempt to negotiate the deal. Even if negotiations break down between the chartering party and the RCP and details cannot be agreed too, KVRTA is still forbidden from performing the work. In such case the chartering party needs may be unmet.
3. If no RCP responds to the completed charter request, or the only responses from are from a RCP who does not want to perform the charter, then and only then can KVRTA book the charter at KVRTA rates.
4. If an out of state/area RCP notifies KVRTA that their firm no longer would like to be forwarded the completed charter request forms, they can inform KVRTA by letter or email requesting that they be removed from the RCP distribution list.
Types of Charters KVRTA would be interested in Performing
1. The Type of Service offered by KVRTA:- Incidental Charter Service
- Charter service to handicapped individuals
2. Geographical Area: Charters within a 50 mile radius of the city of Charleston, West Virginia.
3. Days and Times: All day and times, except weekday peak periods (6:30 AM to 9:00 AM and 3:30 PM – 6:00 PM). *KVRTA will not provide overnight charter service.